In May 2011, while the civil procedure of the litigation progressed, a representative of Gelco’s insurer, Brenda Greene, offered Forcelli’s counsel $230,000 to settle the case. Forcelli’s counsel orally accepted the offer on behalf of Forcelli. That same day, Greene sent an email message to Forcelli’s counsel stating the following:
Per our phone conversation today, May 3, 2011, you accepted my offer of $230,000 to settle this case. Please have your client executed [sic] the attached Medicare form as no settlement check can be issued without this form. You also agreed to prepare the release. . .Please forward the release and dismissal for my review. Thanks Brenda Greene.
The next day, Forcelli signed a release, notarized by his counsel, stating that he was releasing Gelco from all actions involving the accident in exchange for $230,000. However, just a few days later, on May 10, 2011, the New York Supreme Court (i.e., the trial-level court) issued an order granting a motion for summary judgment in favor of Gelco and dismissing all of Forcelli’s claims asserted against Gelco. Gelco tried to reject the settlement claiming the email message did not constitute a binding written settlement agreement, but the Supreme Court ruled against Gelco and entered a judgment ordering Gelco to pay Forcelli $230,000. In response, Gelco appealed to the New York Appellate Division.
http://www.forbes.com/sites/oliverherzfeld/2013/12/09/are-your-emails-enforceable-contracts/
Much of today’s business is conducted via e-mail, and it’s possible to bind yourself to a contract through e-mail, either deliberately or inadvertently.
If an e-mail or chain of e-mails clearly states an offer for entering into a deal with all of the material terms and the other side responds by e-mail accepting the terms, then there’s a good chance that a valid contract has been formed — even though no signatures have been exchanged. So be careful. If all you intend is to negotiate the issues leading to a formal written and signed contract accepted by both parties, make sure you say that in your e-mails.
In addition, in June 2000, President Clinton signed the Electronic Signatures in Global and National Commerce Act, which set a single national standard for using electronic signatures in contracts and other legal agreements. The law allows businesses to send copies of signed documents electronically and to store archived copies of these documents in electronic form. Although there are certain exceptions, many routine commercial transactions are covered under this law. The law even allows for the electronic notarization of legal documents.
http://www.allbusiness.com/can-an-e-mail-agreement-be-a-binding-contract-2378-1.html